Tech team (2 people) from 9:30am

·         Connecting up instruments and mics

·         Setting up speakers and cabling

·         Setting up and connecting sound desk

·         Setting up and connecting laptop

·         Clear away all the above at close

·         Ensure cables are secured appropriately and are not a trip-hazard

·         One person to operate sound desk and one to operate laptop

Catering team (at least 2 people) from 9:15am

·         Putting food out

·         Check and record temperatures for HOT food eg cooked meat etc

·         getting airpots ready

·         Putting out cups, spoons, milk etc

·         Checking food and drink levels and topping up as needed

·         Liaising with wider team as to food requirements for the day

·         Clearing up any spillages and afterwards

Indoor setup (2 people) from 9:00am

·         Make a note of layout on arrival so that everything is left the same at the end

·         Unload stored boxes, equipment etc

·         Move wheeled partitions to block off foyer corridors (if not already done)

·         Open curtains (and close all curtains at end)

·         Move required number of tables from second kitchen for food

·         Arrange tables and chairs for the morning

·         Move small square table from near window to near door for info point

·         Return everything at end

·         Check toilets are clean at end of morning and report any problems

Signage team (1 or 2 people) from 9:30am

·         Put safeguarding notices in Gents, Ladies and Disabled loos (blu tack on back of door)

·         Put sanitary products in ladies loo

·         Work with indoor setup team to put notices/signs on tables and “no access” areas

·         Erect indoor vertical banners

·         Put up outdoor feather flags – one outside front door, two at bottom of drive

·         Retrieve, take down and pack away all the above at end of morning

Welcome team (2 people)

·         From around 10:15 – 10:40:

·         one person with handheld “good to see you” sign at bottom of drive

·         one person in foyer or outside with other handheld welcome sign

·         welcome people and direct newcomers

·         monitor entrance & exits through the morning – let parents know if kids go outside